The 48-Hour Secure Digital Workflow Assessment: What Happens and What You Get

Key Takeaways

1. Fixed fee, fixed scope: KSh 35,000 / $280 covers discovery, workflow mapping, a security pass, and a fixed-quote proposal — agreed before anything starts.
2. Two working days: One discovery call, a systems walkthrough and workflow mapping session, then the evidence review and written deliverable.
3. You own the findings: The output is yours whether or not you build with us — take the map and rationale to any supplier you like.
4. Honest failure paths included: If automation is not worth it for your process, the assessment says so plainly. It is designed to stop bad builds, not start them.

What Happens Inside the 48 Hours?

The 48 hours are two working days of focused work, split into four stages:

1. Discovery call. We start with your business outcome, not your software. What is slow, what breaks, what costs you hours or customers? This sets the target the rest of the assessment serves.
2. Systems walkthrough and workflow mapping. You show us the tools you actually use — spreadsheets, WhatsApp, email, CRM, accounting, payment confirmations — and we map how information really moves between them, including the copy-paste and screenshot steps nobody puts in a diagram.
3. Evidence review against real usage. Claims about who does what and when get checked against actual usage: message volumes, approval habits, who touches customer data. Assumptions that would not survive a build get flagged here, not after launch.
4. Security and data-handling pass. We review where money, customer records, and personal data cross system boundaries — logins shared over WhatsApp, unread export files, chatbots that would answer from the wrong data source — and note the risks that must be controlled if you automate.

What the Deliverable Actually Looks Like

You receive a written document you can hold any engineer accountable to. It contains:

• Your mapped workflows — the current process drawn end to end, including its ugly manual steps, so the real baseline is on paper.
• Automation opportunities ranked by value — each candidate scored by the hours it frees or the leakage it stops, not by how impressive it would look in a demo.
• A security and data-handling review — what flows where, who has access, what must be controlled or constrained before any automation touches it.
• A fixed-quote proposal — exact scope, milestones, timeline (typically 2–6 weeks for focused automation work, 6–12 weeks for full platform builds), and total price within our published range of KSh 35,000 to KSh 1,500,000. No hourly billing, no scope surprises.

What the Assessment Is Not

Two things it is often assumed to be — and is not:

• It is not a sales call. You are not being walked into a room and upsold a platform. The deliverable stands on its own; the proposal exists because a fixed price is only possible after the scope is known.
• It is not a generic audit questionnaire. We are not handing you a 40-page PDF of templates. The map, ranking, and security notes are specific to the systems and workflows you showed us.

When Is It Not Worth Booking?

An honest boundary protects your money. Skip the assessment if:

• The process changes every week. Automating an unstable process only automates the chaos. Stabilize it first — every consultant worth the fee will tell you this before building.
• The volume is trivial. If one person can finish the whole task in under 15 minutes a day, automation will take years to pay for itself. Do the maths on your actual volume first — a good starting read is our breakdown of how much AI automation costs in Kenya.
• You already know the fix but need a build partner. That is a quoting conversation, not an assessment — send your brief directly and we will scope it on the same fixed-quote terms.

Who Is It For?

The assessment is built for SME owners and operations leads who run real workflows on real tools: WhatsApp and email inboxes full of customer requests, spreadsheets as a CRM, manual M-Pesa confirmation and follow-up, and no single system anyone trusts as the source of truth. If that describes your week, the assessment was designed for you — see the overview of our AI and workflow automation services and our AI developer and automation consultant practice in Kenya. For a concrete picture of what a scoped build looks like after assessment, the CRM automation platform mission documents lead capture, scoring, and automated follow-up designed around exactly this kind of intake chaos.

Frequently Asked Questions

What does the assessment look at if my business runs on five or more systems?

The 48 hours focus on the one or two workflows with the highest cost to your week — the ranking means the rest are not ignored, but nothing is left unexamined by accident. You get a map of the priority workflow at full depth and the remaining systems flagged at summary level, so nothing important is invisible if you choose a second assessment or a build later.

Is the KSh 35,000 credited against a build project?

The fee buys the assessment itself — the map, the ranked opportunities, and the security review are yours regardless of what you do next. If you proceed, the build is quoted as a separate fixed price; whether the assessment fee is applied as a credit toward that quote is addressed explicitly in the written proposal when it is issued, so the answer is on paper, not a verbal promise.

Is the assessment done remotely or on-site?

Remote by default: the discovery call and systems walkthrough run as screen-share sessions over two working days, which works the same for Nairobi weeks and international clients. If your walkthrough genuinely needs to see the physical operation — equipment, stock movement, paper documents — raise it when booking and we will agree an arrangement that fits.

What if I take the deliverable and decide not to proceed?

That is a legitimate outcome and priced for. The map, ranking, and security review remain yours to act on — build with us, build with another supplier, or park it. If anything in the findings was wrong, that is a discussion about our fee, not a handshake you have to survive first.

How to Start

Send a short project brief — what the process is, roughly how much volume it handles per week, and which tools it touches. We confirm fit, agree the two working days, and you get the deliverable within 48 hours of the walkthrough.

• Email: ndekeharrison8@gmail.com
• Phone: +254 792 185 625
• WhatsApp: Chat on WhatsApp (+254 792 185 625)

Request the 48-hour assessment